WEARE WINTER WANDERERS, INC.
BY-LAWS AND CONSTITUTION
ARTICLE I - ORGANIZATION NAME:
A.) The name of the Organization shall be the Weare Winter Wanders, Inc.
ARTICLE II - PURPOSE:
A.) To establish and uphold a good image for the sport of snowmobiling by educating and
encouraging users in the proper, considerate and courteous use of snowmobiles.
B.) To promote good conduct, sportsmanship and safety in snowmobiling.
C.) Promote properly organized snowmobile trips, rallies, competitions, and other social functions.
D.) To aid local and federal officials in rescue operations which would necessitate the requirement for snowmobiles.
E.) Protect local snowmobile owners from discriminatory legislation, regulation, and unjust taxation.
F.) Work with state and federal officials and land owners towards mutually satisfactory rules for broader use by snowmobiles of public and private lands.
G.) Promote a friendly association and good fellowship among snowmobile owners.
H.) To promote safe snowmobiling for its members.
I.) To exchange trail information with other clubs, establish and maintain a trail system within the State of New Hampshire.
J.) To own or lease property for club uses.
ARTICLE III - MEMBERSHIP:
A.) Any person eighteen (18) years of age and over having interest in snowmobiling may join.
B.) Membership shall consist of three (3) classes:
1.) Active members
2.) Associate members (under 18 years of age)
3.) Inactive honorary members
C.) Membership may be revoked for due cause by a majority vote of the Board of Directors and
Members.
D.) Any member or applicant for membership shall not be discriminated against for reasons of
race, color or creed.
E.) Any member may resign from the club at any time.
ARTICLE IV - GOVERNMENT:
A.) The club will be governed by the Officials elected by the club members.
B.) Executive Officers will include the President, Vice President, Secretary, Treasurer, Trail
Master and Trail Administrator.
C.) It shall be the duty of the Board of Directors and Club Officials to carry out the wishes of the
Members.
D.) All Elected Officers will serve for a term of one (1) year or until replaced or reelected. Any
vacancies occurring during the year shall be filled by appointment by the Board of Directors
and approved by the members.
E.) No person shall contract any debts for or against the club without first being authorized to do
so by a majority vote by the Club Members at any regular meeting.
F.) Nominations for office will be accepted from the floor. The Club Officers will be elected by the Club Membership at the final regular meeting of the season. New Officers will assume their duties at the next meeting.
G.) The Board of Directors shall consist of Three (3) Directors plus Six (6) Executive Officers, each of whom must be an active member of the Club. A majority of the Board of Directors shall constitute a quorum. Directors shall be elected at the Annual Meeting and shall take office at the close of the Annual Meeting. Each Year the Three (3) Directors shall be elected to serve One (1) Year, Beginning in 2001. In the event vacancies occur on the Board of Directors by reason of death, resignation, or any other, the Club Members will nominate and elect a successor for balance of the remaining term and he or she will be eligible for reelection.
H.) THE BOARD OF DIRECTORS WILL ACT AS THE OVERALL STEERING COMMITTEE FOR THE CLUB. THEY MAY APPOINT CLUB COMMITTEES, FILL ANY VACANCIES OR CHANGE THE MEMBERSHIP IN SUCH COMMITTEES. THE BOARD OF DIRECTORS SHALL HAVE THE POWER AT ANY TIME TO DISCHARGE ANY COMMITTEE OR ELECTIVE OFFICER WITH A MAJORITY OF MEMBERSHIP VOTE.
ARTICLE V - MEETINGS:
A.) The Annual Meeting will be held in the month of November at a time and place selected by the Officer’s and the Board of Directors. Regularly scheduled meetings will be held the second (2nd) Wednesday of the month. The time and place of all meetings will be subject to change by the Officers and Board of Directors, with proper notification to the membership.
B.) Board of Directors and Executive Officers meetings will be scheduled by the President at the request of a member of the Board or an Officer or as voted by the Board of Directors.
C.) ANY MEMBER WHO SHALL COMMIT AN ACT OF VIOLENCE WITH MALICE AFORETHOUGHT CAUSING BODILY HARM TO ANY MEMBER, OR DESTRUCTION OF ANY PROPERTY DURING ANY BUSINESS, GENERAL, SOCILA OR ANY OTHER OFFICIAL CLUB GATHERING MAY BE DISQUALIFIED FOR MEMBERSHIP BY THE BOARD OF DIRECTORS, CONFIRMED BY THE MEMBERSHIP.
ARTICLE VI - DUES:
A.) All dues for membership will be payable at the first regular meeting of the year (May) and said dues when paid will constitute a member in good standing. Any member not having paid his/her dues by the DECEMBER meeting will NOT BE CONSIDERED A MEMBER IN GOOD STANDING.
B.) The amount of dues as well as the time for their payment shall be determined from time to time by the Board of Directors.
C.) Only regular members in good standing will be eligible to hold any office or be appointed to serve on any committee when duly elected or appointed. A family membership is entitled to two (2) votes, the husband and wife having the voting privileges.
ARTICLES VII - DUTIES:
A.) The President shall preside at all regular, special, or Board of Directors meetings. They shall be an Ex-Officio member with the right to vote. They shall have such power and perform such duties as may normally be incidental to the Office of the President of any organization.
B.) The Vice President will assist the President in the discharge of their duties and shall preside in the absence of the President. They are also to be in charge of Map Sales.
C.) The Secretary shall keep a correct record of the proceedings of all meetings and read said minutes at the succeeding meeting. In the absence of the President and Vice President, it is his/her duty to call the meeting to order and to occupy the chair until a chairman protem is elected. The Secretary will read all matters to be acted upon when requested to do so and to call roll of the Club when necessary. The Secretary will have custody of all papers and documents, to sign his/her name to the minutes and to authenticate by his/her signature alone, in connection with that of the Presiding Officer, all acts, orders and proceedings of the Club.
D.) The Treasurer shall receive all dues and keep a record of financial matters. He/she shall pay all obligations as sanctioned by the Members of the Club and keep a true and complete record of all financial transactions. He/she will make reports at all meetings. The accounts shall be audited each year by the Board of Directors in November and a printed report prepared and distributed to Members at the Annual Meeting.
E.) EACH DIRECTOR SHALL REPRESENT THE WISHES OF THE CLUB TO THE BEST OF HIS/HER ABILITY IN KEEPING WITH THE INTENTS AND PURPOSES OF THE CLUB. HE/SHE SHALL KEEP OUTSIDE GROUPS INFORMED OF THE GOOD THAT SNOWMOBILERS ARE DOING IN THEIR COMMUNITIES AS INDIVIDUALS, AS A CLUB, OR AS AN ASSOCIATION. HE/SHE WILL FORWARD TO THE PRESIDENT ALL INFORMATION HELPFUL OR HARMFUL TO THE SPORT OF SNOWMOBILING THAT MAY COME TO HIS/HER ATTENTION.
1.) Membership Director shall be responsible for collecting all membership applications, processing the applications, sending out membership cards needed, providing the other officers and directors with an updated membership list, and turning over the money to the treasurer.
2.) Social Director shall be responsible for all social events that the club may participate in such as the Christmas Party, Club Trip, and the Sunshine committee.
3.) Publicity Director shall be responsible for the monthly newsletter which will be sent to all active members regarding the Club’s monthly activities and reports from the officers and directors.
A.) THE TRAILMASTER SHALL ENSURE THAT TRAILS ARE PROPERLY MARKED AND MAINTAINED WITH HELP OF A TRAILS COMMITTEE AND ANY OTHER DUTIES AS DEEMED NECESSARY BY THE PRESIDENT AND/OR THE BOARD OF DIRECTORS.
1.) The Trail Administrator shall make out all necessary requests and documents for the bureau of off highway vehicles (BOHV), as well as be responsible for all public relations that concern the trails, and any other duties as deemed necessary by the President and/or the Board of Directors.
A.) Committees shall be chosen by the Club at a regular meeting. Committee Chairmen shall volunteer for the position and select the number of members from within the Club to fulfill the objectives of the committee.
B.) A member in good standing and all new members upon completion of a membership application and full payment of dues are eligible to receive the latest version of Club By-Laws and upon request shall receive said By-Laws from the Club Secretary.
ARTICLE VIII - AMENDMENTS:
A.) AMENDMENTS TO THESE BY-LAWS MAY BE SUBMITTED TO THE CLUB MEMBERSHIP ON VOTE OF THE BOARD OF DIRECTORS OR ON PETITION SIGNED BY AT LEAST TEN (10) MEMBERS IN GOOD STANDING AND SUBMITTED TO THE SECRETARY IN WRITING.
B.) A two thirds (2/3) majority by the membership present shall be required to amend the By-Laws.
Amended 10/23/02
WEARE WINTER WANDERERS, INC.
BY-LAW AMENDMENTS
Voted on and approved:
Article IV - Section E.
Add subsection 1. To read as follows;
1. No funds shall be expended or debts incurred that were previously authorized pursuant to this section without the prior approval of the committee chairmen and two other officers/directors.
Approved at the October 13, 1999 regular meeting pursuant to Article VIII of the By-Laws,
adopted at the October 19,1991 meeting with a 2/3 majority vote as required.
Proposed:
Article VIII - Duties
Add section H. to read as follows;
1. All officers shall read the By-Laws and be familiar with the contents prior to the meeting following the meeting at which they were elected.
2. All new members upon completion of a membership application and payment of dues shall be given a copy of the latest By-Laws along with other membership materials that may be included from time to time.
Add section C. to read as follows;
Upon any amendments to these By-Laws by the club a complete set shall be forwarded
to each member in good standing.
WEARE WINTER WANDERERS, INC.
BY-LAWS AND CONSTITUTION
Submitted on July 13, 2011
ARTICLE I- ORGANIZATION NAME:
The name of the Organization shall be the Weare Winter Wanderers, Inc.
The website for the Organization will remain www.wearewinterwandererssc.org.
ARTICLE II- PURPOSE:
To establish and uphold a good image for the sport of snowmobiling by educating and encouraging users in the proper, considerate and courteous use of snowmobiles.
To promote good conduct, sportsmanship and safety in snowmobiling.
Promote properly organized snowmobile trips, rallies, competitions, and other social functions.
To aid local and federal officials in rescue operations which would necessitate the requirement for snowmobiles.
Protect local snowmobile owners from discriminatory legislation, regulation, and unjust taxation.
Work with state and federal officials and land owners towards mutually satisfactory rules for broader use by snowmobiles of public and private lands.
Promote a friendly association and good fellowship among snowmobile owners.
To promote safe snowmobiling for its members.
To exchange trail information with other clubs, establish and maintain a trail system within the State of New Hampshire.
To own or lease property for club uses.
ARTICLE III- GOVERNMENT:
The Club shall follow Roberts Rules of Order.
The club will be governed by the Officials elected by the club members.
Executive Officers will include the President, Vice President, Secretary, Treasurer, Trail Master and Trail Administrator.
1.) The Directors will be: Membership, Publicity, Social and Web Master.
It shall be the duty of the Board of Directors and Club Officials to carry out the wishes of the members.
All Elected Officers will serve for a term of one (1) year or until replaced or reelected. Any vacancies occurring during the year shall be filled by appointment by the Board of Directors for the balance of the remaining term and he/she will be eligible for reelection..
No person shall contract any debts for or against the club without first being authorized to do so by a majority vote by the Club Members at any regular meeting.
2.) All functions of the club will be governed by budget and purchase order system.
3.) All budgets will be completed and presented to be voted on at the Annual Meeting.
4.) No funds shall be expended or debts incurred that were previously authorized pursuant to this section without the prior approval of the committee chairmen, Treasurer and one other member of the board.
The Board of Directors shall consist of Four (4) Directors plus Six (6) Executive Officers, each of whom must be an active member of the Club. A majority of the Board of Directors shall constitute a quorum; quorum is required for any voting. Each Year the Four (4) Directors shall be elected to serve One (1) Year.
The board of directors will act as the overall steering committee for the club. They will appoint club committees, fill any vacancies or change the membership in such committees. The board of directors shall have the authority at any time to discharge any committee, committee member or elected officer with a majority vote.
An Advisory Board will be selected by the Board of Directors with a minimum of five (5) members. One member should be the immediate past president.
ARTICLE IV- MEMBERSHIP:
Any person eighteen (18) years of age and over having interest in snowmobiling may join.
Membership shall consist of three (3) classes:
Active
Associate members (under 18 years of age)
Inactive / Honorary Members
Membership may be revoked for due cause by a majority vote of the Board of Directors.
Any member or applicant for membership shall not be discriminated against for reasons of race, color or creed.
Any member may resign from the club at any time in writing or verbally during a recorded meeting.
Any member who shall commit an act of violence with malice a forethought causing bodily harm to any member, or destruction of any property during any business, general, social or any other official club gathering may be disqualified for membership by the board of directors.
ARTICLE V: NOMINATIONS
Only active or past active members shall be considered for a Director or Executive Officer having been an active member for one year.
Once a vote has been made, the subject will not be discussed again unless there has been significant change to the content of the subject or by petition (can be verbal) of one member in good standing to the Board of Directors to review and consider adding it to the agenda and posting on the web-site in advance.
The President may only vote in the event of a tie and may act as an ex-officio at an election meeting.
ARTICLE V.1: VOTING
Nominating Committee will prepare a slate of nominees to be published on March 1. The slate of nominees will be announced at the March meeting to be voted on at the April meeting (election meeting).
The officers elect will take office at the annual meeting to be held in July.
Lame Duck session will be defined as the time between the Election Meeting and the Annual meeting.
ARTICLE VI- MEETINGS:
All general meetings will open with a salute to the flag, must have a roll call and be recorded.
The Annual Meeting will be held in the month of July. A date, time and place will be selected by the Social Director. Regular scheduled meetings will be held the second (2nd) Wednesday of the month. The time and place of all meetings will be subject to change by the Board of Directors, with proper notification to the membership.
Board of Directors and Executive Officers meetings will be scheduled by the President at the request of a club member, and or a member of the board.
Any member in good standing is welcome to attend a Board of Directors meeting as a non-voting attendee.
ARTICLE VII-DUES:
All dues for membership will be payable at the first regular meeting of the year (July) and said dues when paid will constitute a member in good standing. Any member not having paid his/her dues by October 1 will NOT BE CONSIDERED A MEMBER IN GOOD STANDING.
A member in good standing is simply a member that has paid dues.
An Active Member is defined as a Member who participates in a minimum of 3 club functions of which 2 must be club work related events.
The amount of dues shall be reviewed during the lame duck session by the Board of Directors and the proposed changes will be voted upon by the club members with a 2/3 majority vote at the annual meeting.
Any Member may be appointed or elected to serve on any committee. A membership is entitled to a maximum of two (2) votes. Only Active Members are eligible to vote in an election. One Active Membership is entitled to two (2) votes.
Current landowners and lifetime members will have club dues paid.
Dues for Board of Directors will be reimbursed for one year.
All incentive reimbursements will be approved by the Board of Directors based on eligibility and the current financial status of club.
