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WEARE WINTER WANDERERS, INC.
BY-LAWS AND CONSTITUTION
ARTICLE
I - ORGANIZATION NAME:
A.)
The name of the Organization shall be the Weare Winter
Wanders, Inc.
ARTICLE
II - PURPOSE:
A.)
To establish and uphold a good image for the sport of
snowmobiling by educating and
encouraging users in the proper, considerate
and courteous use of snowmobiles.
B.)
To promote good conduct, sportsmanship and safety in
snowmobiling.
C.)
Promote properly organized snowmobile trips, rallies,
competitions, and other social functions.
D.)
To aid local and federal officials in rescue operations which would necessitate the requirement for snowmobiles.
E.)
Protect local snowmobile owners from discriminatory
legislation, regulation, and unjust taxation.
F.)
Work with state and federal officials and land owners
towards mutually satisfactory rules for broader use by snowmobiles of public
and private lands.
G.) Promote a
friendly association and good fellowship among snowmobile owners.
H.)
To promote safe snowmobiling for its members.
I.)
To exchange trail information with other clubs, establish
and maintain a trail system within the State of
J.)
To own or lease property for club uses.
ARTICLE
III - MEMBERSHIP:
A.)
Any person eighteen (18) years of age and over having
interest in snowmobiling
may join.
B.)
Membership shall consist of three (3) classes:
1.)
Active members
2.)
Associate members (under 18 years of age)
3.)
Inactive honorary members
C.)
Membership may be revoked for due cause by a majority vote
of the Board of Directors and
Members.
D.)
Any member or applicant for membership shall not be
discriminated against for reasons of
race, color or creed.
E.)
Any member may resign from the club at any time.
ARTICLE
IV - GOVERNMENT:
A.)
The club will be governed by the Officials elected by the
club members.
B.)
Executive Officers will include the President, Vice
President, Secretary, Treasurer, Trail
Master and
Trail Administrator.
C.)
It shall be the duty of the Board of Directors and Club
Officials to carry out the wishes of the
Members.
D.)
All Elected Officers will serve for a term of one (1) year
or until replaced or reelected. Any
vacancies
occurring during the year shall be filled by appointment by the Board of
Directors
and approved by the members.
E.)
No person shall contract any debts for or against the club
without first being authorized to do
so by a majority vote by the Club Members at
any regular meeting.
F.)
Nominations for office will be accepted from the floor. The Club Officers will be elected by the Club
Membership at the final regular meeting of the season. New Officers will assume their duties at the
next meeting.
G.) The Board of
Directors shall consist of Three (3) Directors plus Six (6) Executive Officers,
each of whom must be an active member of the Club. A majority of the Board of Directors shall
constitute a quorum. Directors shall be
elected at the Annual Meeting and shall take office at the close of the Annual
Meeting. Each Year the Three (3)
Directors shall be elected to serve One (1) Year, Beginning in 2001. In the event vacancies occur on the Board of
Directors by reason of death, resignation, or any other, the Club Members will
nominate and elect a successor for balance of the remaining term and he or she
will be eligible for reelection.
H.)
THE BOARD OF DIRECTORS WILL ACT AS THE OVERALL STEERING
COMMITTEE FOR THE CLUB. THEY MAY APPOINT
CLUB COMMITTEES, FILL ANY VACANCIES OR CHANGE THE MEMBERSHIP IN SUCH
COMMITTEES. THE BOARD OF DIRECTORS SHALL
HAVE THE POWER AT ANY TIME TO DISCHARGE ANY COMMITTEE OR ELECTIVE OFFICER WITH
A MAJORITY OF MEMBERSHIP VOTE.
ARTICLE
V - MEETINGS:
A.)
The Annual Meeting will be held in the month of November at
a time and place selected by the Officer’s and the Board of
Directors. Regularly scheduled meetings
will be held the second (2nd) Wednesday of the month. The time and place of all meetings will be
subject to change by the Officers and Board of Directors, with proper
notification to the membership.
B.)
Board of Directors and Executive Officers meetings will be
scheduled by the President at the request of a member of the Board or an
Officer or as voted by the Board of Directors.
C.)
ANY MEMBER WHO SHALL COMMIT AN ACT OF VIOLENCE WITH MALICE
AFORETHOUGHT CAUSING BODILY HARM TO ANY MEMBER, OR DESTRUCTION OF ANY PROPERTY
DURING ANY BUSINESS, GENERAL, SOCILA OR ANY OTHER OFFICIAL CLUB GATHERING MAY
BE DISQUALIFIED FOR MEMBERSHIP BY THE BOARD OF DIRECTORS, CONFIRMED BY THE
MEMBERSHIP.
ARTICLE
VI - DUES:
A.)
All dues for membership will be payable at the first regular
meeting of the year (May) and said dues when paid will constitute a member in
good standing. Any member not having
paid his/her dues by the DECEMBER meeting will NOT BE CONSIDERED A MEMBER IN
GOOD STANDING.
B.)
The amount of dues as
well as the time for their payment shall be determined from time to time by the
Board of Directors.
C.)
Only regular members
in good standing will be eligible to hold any office or be appointed to serve
on any committee when duly elected or appointed. A family membership is entitled to two (2)
votes, the husband and wife having the voting privileges.
ARTICLES
VII - DUTIES:
A.)
The President shall preside at all regular, special, or
Board of Directors meetings. They shall
be an Ex-Officio member with the right to vote. They shall have such power and
perform such duties as may normally be incidental to the Office of the
President of any organization.
B.)
The Vice President will assist the President in the
discharge of their duties and shall preside in the absence of the President.
They are also to be in charge of Map Sales.
C.)
The Secretary shall keep a correct record of the proceedings
of all meetings and read said minutes at the succeeding meeting. In the absence of the President and Vice
President, it is his/her duty to call the meeting to order and to occupy the
chair until a chairman protem is elected. The Secretary will read all matters to be
acted upon when requested to do so and to call roll of the Club when
necessary. The Secretary will have
custody of all papers and documents, to sign his/her name to the minutes and to
authenticate by his/her signature alone, in connection with that of the
Presiding Officer, all acts, orders and proceedings of the Club.
D.)
The Treasurer shall receive all dues and keep a record of
financial matters. He/she shall pay all
obligations as sanctioned by the Members of the Club and keep a true and complete
record of all financial transactions.
He/she will make reports at all meetings. The accounts shall be audited each year by
the Board of Directors in November and a printed report prepared and
distributed to Members at the Annual Meeting.
E.)
EACH DIRECTOR SHALL REPRESENT THE WISHES OF THE CLUB TO THE
BEST OF HIS/HER ABILITY IN KEEPING WITH THE INTENTS AND PURPOSES OF THE
CLUB. HE/SHE SHALL KEEP OUTSIDE GROUPS
INFORMED OF THE GOOD THAT SNOWMOBILERS ARE DOING IN THEIR COMMUNITIES AS
INDIVIDUALS, AS A CLUB, OR AS AN ASSOCIATION.
HE/SHE WILL FORWARD TO THE PRESIDENT ALL INFORMATION HELPFUL OR HARMFUL
TO THE SPORT OF SNOWMOBILING THAT MAY COME TO HIS/HER ATTENTION.
1.) Membership
Director shall be responsible for collecting all membership applications, processing
the applications, sending out membership cards needed, providing the other
officers and directors with an updated membership list, and turning over the
money to the treasurer.
2.) Social
Director shall be responsible for all social events that the club may
participate in such as the Christmas Party, Club Trip, and the Sunshine
committee.
3.) Publicity
Director shall be responsible for the monthly newsletter which will be sent to
all active members regarding the Club’s monthly activities and reports
from the officers and directors.
A.)
THE TRAILMASTER SHALL ENSURE THAT TRAILS ARE PROPERLY MARKED
AND MAINTAINED WITH HELP OF A TRAILS COMMITTEE AND ANY OTHER DUTIES AS DEEMED
NECESSARY BY THE PRESIDENT AND/OR THE BOARD OF DIRECTORS.
1.) The Trail
Administrator shall make out all necessary requests and documents for the
bureau of off highway vehicles (BOHV), as well as be responsible for all public
relations that concern the trails, and any other duties as deemed necessary by
the President and/or the Board of Directors.
A.)
Committees shall be chosen by the Club at a regular
meeting. Committee Chairmen shall
volunteer for the position and select the number of members from within the
Club to fulfill the objectives of the committee.
B.)
A member in good standing and all new members upon
completion of a membership application and full payment of dues are eligible to
receive the latest version of Club By-Laws and upon request shall receive said
By-Laws from the Club Secretary.
ARTICLE
VIII - AMENDMENTS:
A.)
AMENDMENTS TO THESE BY-LAWS MAY BE SUBMITTED TO THE CLUB
MEMBERSHIP ON VOTE OF THE BOARD OF DIRECTORS OR ON PETITION SIGNED BY AT LEAST
TEN (10) MEMBERS IN GOOD STANDING AND SUBMITTED TO THE SECRETARY IN WRITING.
B.)
A two thirds (2/3)
majority by the membership present shall be required to amend the By-Laws.
WEARE WINTER WANDERERS, INC.
BY-LAW AMENDMENTS
Voted on and
approved:
Article
IV - Section E.
Add subsection 1. To read as
follows;
1.
No funds shall be expended or debts incurred that were
previously authorized pursuant to this section without the prior approval of
the committee chairmen and two other officers/directors.
Approved at the October 13, 1999
regular meeting pursuant to Article VIII of the By-Laws,
adopted at
the October 19,1991 meeting with a 2/3 majority vote as required.
Proposed:
Article
VIII - Duties
Add section H. to read as follows;
1.
All officers shall read the By-Laws and be familiar with the
contents prior to the meeting following the meeting at which they were elected.
2.
All new members upon completion of a membership application
and payment of dues shall be given a copy of the latest By-Laws along with
other membership materials that may be included from time to time.
Add section C. to read as follows;
Upon any amendments to
these By-Laws by the club a complete set shall be forwarded
to
each member in good standing.
