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WEARE WINTER WANDERERS, INC.
BY-LAWS AND CONSTITUTION
ARTICLE
I - ORGANIZATION NAME:
A.) The name of the
Organization shall be the Weare Winter Wanders, Inc.
ARTICLE
II - PURPOSE:
A.) To establish
and uphold a good image for the sport of snowmobiling by educating and
encouraging users in the proper,
considerate and courteous use of snowmobiles.
B.) To promote
good conduct, sportsmanship and safety in snowmobiling.
C.) Promote
properly organized snowmobile trips, rallies, competitions, and other social
functions.
D.) To aid local
and federal officials in rescue operations which would necessitate the requirement
for snowmobiles.
E.) Protect local
snowmobile owners from discriminatory legislation, regulation, and unjust
taxation.
F.) Work with
state and federal officials and land owners towards mutually satisfactory rules
for broader use by snowmobiles of public and private lands.
G.) Promote a
friendly association and good fellowship among snowmobile owners.
H.) To promote
safe snowmobiling for its members.
I.)
To exchange trail information with other clubs, establish
and maintain a trail system within the State of New Hampshire.
J.) To own or
lease property for club uses.
ARTICLE
III - MEMBERSHIP:
A.) Any person
eighteen (18) years of age and over having interest in snowmobiling may join.
B.) Membership
shall consist of three (3) classes:
1.) Active members
2.) Associate members
(under 18 years of age)
3.) Inactive
honorary members
C.) Membership may
be revoked for due cause by a majority vote of the Board of Directors and
Members.
D.) Any member or
applicant for membership shall not be discriminated against for reasons of
race, color or creed.
E.) Any member may
resign from the club at any time.
ARTICLE
IV - GOVERNMENT:
A.) The club will
be governed by the Officials elected by the club members.
B.) Executive
Officers will include the President, Vice President, Secretary, Treasurer,
Trail
Master and Trail Administrator.
C.) It shall be
the duty of the Board of Directors and Club Officials to carry out the wishes
of the
Members.
D.) All Elected
Officers will serve for a term of one (1) year or until replaced or reelected. Any
vacancies occurring during the year
shall be filled by appointment by the Board of Directors
and approved by the members.
E.) No person
shall contract any debts for or against the club without first being authorized
to do
so by a majority vote by the Club
Members at any regular meeting.
F.) Nominations
for office will be accepted from the floor. The Club Officers will be elected by the Club Membership at
the final regular meeting of the season.
New Officers will assume their duties at the next meeting.
G.) The Board of
Directors shall consist of Three (3) Directors plus Six (6) Executive Officers,
each of whom must be an active member of the Club. A majority of the Board of Directors shall constitute a
quorum. Directors shall be elected
at the Annual Meeting and shall take office at the close of the Annual
Meeting. Each Year the Three (3)
Directors shall be elected to serve One (1) Year, Beginning in 2001. In the event vacancies occur on the
Board of Directors by reason of death, resignation, or any other, the Club
Members will nominate and elect a successor for balance of the remaining term
and he or she will be eligible for reelection.
H.) THE BOARD OF
DIRECTORS WILL ACT AS THE OVERALL STEERING COMMITTEE FOR THE CLUB. THEY MAY APPOINT CLUB COMMITTEES, FILL
ANY VACANCIES OR CHANGE THE MEMBERSHIP IN SUCH COMMITTEES. THE BOARD OF DIRECTORS SHALL HAVE THE
POWER AT ANY TIME TO DISCHARGE ANY COMMITTEE OR ELECTIVE OFFICER WITH A
MAJORITY OF MEMBERSHIP VOTE.
ARTICLE
V - MEETINGS:
A.) The Annual
Meeting will be held in the month of November at a time and place selected by
the Officer’s and the Board of Directors.
Regularly scheduled meetings will be held the second (2nd)
Wednesday of the month. The time
and place of all meetings will be subject to change by the Officers and Board
of Directors, with proper notification to the membership.
B.) Board of
Directors and Executive Officers meetings will be scheduled by the President at
the request of a member of the Board or an Officer or as voted by the Board of
Directors.
C.) ANY MEMBER WHO
SHALL COMMIT AN ACT OF VIOLENCE WITH MALICE AFORETHOUGHT CAUSING BODILY HARM TO
ANY MEMBER, OR DESTRUCTION OF ANY PROPERTY DURING ANY BUSINESS, GENERAL, SOCILA
OR ANY OTHER OFFICIAL CLUB GATHERING MAY BE DISQUALIFIED FOR MEMBERSHIP BY THE
BOARD OF DIRECTORS, CONFIRMED BY THE MEMBERSHIP.
ARTICLE
VI - DUES:
A.) All dues for
membership will be payable at the first regular meeting of the year (May) and
said dues when paid will constitute a member in good standing. Any member not having paid his/her dues
by the DECEMBER meeting will NOT BE CONSIDERED A MEMBER IN GOOD STANDING.
B.) The amount of dues as well as the time
for their payment shall be determined from time to time by the Board of
Directors.
C.) Only regular members in good standing
will be eligible to hold any office or be appointed to serve on any committee
when duly elected or appointed. A
family membership is entitled to two (2) votes, the husband and wife having the
voting privileges.
ARTICLES
VII - DUTIES:
A.) The President
shall preside at all regular, special, or Board of Directors meetings. They shall be an Ex-Officio member with
the right to vote. They shall have such power and perform such duties as may
normally be incidental to the Office of the President of any organization.
B.) The Vice
President will assist the President in the discharge of their duties and shall
preside in the absence of the President. They are also to be in charge of Map
Sales.
C.) The Secretary
shall keep a correct record of the proceedings of all meetings and read said
minutes at the succeeding meeting.
In the absence of the President and Vice President, it is his/her duty
to call the meeting to order and to occupy the chair until a chairman protem is
elected. The Secretary will read
all matters to be acted upon when requested to do so and to call roll of the
Club when necessary. The Secretary
will have custody of all papers and documents, to sign his/her name to the
minutes and to authenticate by his/her signature alone, in connection with that
of the Presiding Officer, all acts, orders and proceedings of the Club.
D.) The Treasurer
shall receive all dues and keep a record of financial matters. He/she shall pay all obligations as
sanctioned by the Members of the Club and keep a true and complete record of
all financial transactions. He/she
will make reports at all meetings.
The accounts shall be audited each year by the Board of Directors in
November and a printed report prepared and distributed to Members at the Annual
Meeting.
E.) EACH DIRECTOR
SHALL REPRESENT THE WISHES OF THE CLUB TO THE BEST OF HIS/HER ABILITY IN
KEEPING WITH THE INTENTS AND PURPOSES OF THE CLUB. HE/SHE SHALL KEEP OUTSIDE GROUPS INFORMED OF THE GOOD THAT
SNOWMOBILERS ARE DOING IN THEIR COMMUNITIES AS INDIVIDUALS, AS A CLUB, OR AS AN
ASSOCIATION. HE/SHE WILL FORWARD
TO THE PRESIDENT ALL INFORMATION HELPFUL OR HARMFUL TO THE SPORT OF
SNOWMOBILING THAT MAY COME TO HIS/HER ATTENTION.
1.)
Membership Director shall be responsible for collecting all
membership applications, processing the applications, sending out membership
cards needed, providing the other officers and directors with an updated
membership list, and turning over the money to the treasurer.
2.)
Social Director shall be responsible for all social events
that the club may participate in such as the Christmas Party, Club Trip, and
the Sunshine committee.
3.)
Publicity Director shall be responsible for the monthly
newsletter which will be sent to all active members regarding the Club’s
monthly activities and reports from the officers and directors.
A.) THE
TRAILMASTER SHALL ENSURE THAT TRAILS ARE PROPERLY MARKED AND MAINTAINED WITH
HELP OF A TRAILS COMMITTEE AND ANY OTHER DUTIES AS DEEMED NECESSARY BY THE
PRESIDENT AND/OR THE BOARD OF DIRECTORS.
1.)
The Trail Administrator shall make out all necessary
requests and documents for the bureau of off highway vehicles (BOHV), as well
as be responsible for all public relations that concern the trails, and any
other duties as deemed necessary by the President and/or the Board of
Directors.
A.) Committees
shall be chosen by the Club at a regular meeting. Committee Chairmen shall volunteer for the position and
select the number of members from within the Club to fulfill the objectives of
the committee.
B.) A member in good
standing and all new members upon completion of a membership application and
full payment of dues are eligible to receive the latest version of Club By-Laws
and upon request shall receive said By-Laws from the Club Secretary.
ARTICLE
VIII - AMENDMENTS:
A.) AMENDMENTS TO
THESE BY-LAWS MAY BE SUBMITTED TO THE CLUB MEMBERSHIP ON VOTE OF THE BOARD OF
DIRECTORS OR ON PETITION SIGNED BY AT LEAST TEN (10) MEMBERS IN GOOD STANDING
AND SUBMITTED TO THE SECRETARY IN WRITING.
B.) A two thirds (2/3) majority by the membership
present shall be required to amend the By-Laws.
WEARE WINTER WANDERERS, INC.
BY-LAW AMENDMENTS
Voted on and
approved:
Article
IV - Section E.
Add
subsection 1. To read as follows;
1.
No funds shall be expended or debts incurred that were
previously authorized pursuant to this section without the prior approval of
the committee chairmen and two other officers/directors.
Approved
at the October 13, 1999 regular meeting pursuant to Article VIII of the
By-Laws,
adopted at the October 19,1991 meeting with a 2/3 majority vote as
required.
Proposed:
Article
VIII - Duties
Add
section H. to read as follows;
1.
All officers shall read the By-Laws and be familiar with the
contents prior to the meeting following the meeting at which they were elected.
2.
All new members upon completion of a membership application
and payment of dues shall be given a copy of the latest By-Laws along with
other membership materials that may be included from time to time.
Add
section C. to read as follows;
Upon
any amendments to these By-Laws by the club a complete set shall be forwarded
to each member in good standing.
